I came across an interesting post today on a blog by Ross Hudgens, which talks about managing his immediate environment to aid his willpower in losing weight: for instance, he takes only a set amount of cash with him when he goes out to bars, leaving his ATM and credit cards at home, making it very difficult to go out and binge eat. He also keeps his cupboards bare of junk food so that unhealthy snacking requires a separate trip to the store. (There are other interesting posts on Hudgens’ blog, although I can’t recommend all of them. While Hudgens turns up a number of good ideas, I think some are more useful than others.)

Modifying our immediate environment can be a useful tactic: it not only helps support good decisions in the moment, but helps foster habits and expectations of good decision-making. However, I think Hudgens goes too far in referring to these strategies as willpower itself: it seems to me that unlike “self-control,” “willpower” refers solely to our decision-making mindset, not to the limitations of our environments (even if we set up those limitations ourselves). In other words, not having the opportunity to easily do something you’d rather not do is not the same as deciding to do it despite having the opportunity.

And I think there are costs to this kind of approach, just as there are costs to any kind of external approach to self-motivation: depending on external factors can cause our success in moving toward our goals to vary wildly when externals change–for example, someone interested in weight loss who is depending on not having junk food available may have little or no self-control in a situation like a party where junk food has been set out. And just as successes can add up and boost mood and confidence (one of the benefits of setting up our environments), failures of the kind I just described can quickly erode confidence and enthusiasm.

Fortunately, some kinds of external modifications can help both with immediate behavior and with long-term attitude, for instance when a person helps encourage progress on a project by making the work environment for that project more inviting. Over time, this can lead to more pleasant and attractive ideas about working on that project and about applying oneself in general. In short, controlling the external environment can be a positive factor and is usually worth some effort, but depending on that over other approaches sidestesp the real issue, that of changing our mindset.

Photo by smallestbones.

Among my current reading material is The Art of Happiness: A Handbook for Living, in which Howard Cutler interviews the Dalai Lama on the subject of human happiness and comes away with some profound information to pass along.

Although ... there is such a thing as TOO happy.

For anyone who may be tempted to stop reading now on the idea that happiness isn’t important to studying how we successfully motivate ourselves, stick with me for a moment or two! (Anyway, it’s a short post.) In the same way that a discontented workforce gets much less done than a contented group of workers, a discontented mind has a much harder time staying on task than a content mind. There’s much more to say about happiness and its powerful effect on self-motivation, but we’ll leave that for other posts.

So if we do want to pursue happiness, whether for its own sake or to support stronger motivation and willpower, it’s important that we distinguish between happiness and pleasure. This is the distinction that the Dalai Lama makes in the book I mention above, and it’s both a meaningful and a practical distinction.

Pleasure is by definition a short-term thing. We can get pleasure from enjoying an activity, enjoying someone’s company, from food, from sex, from success, or from a wide variety of other sources. Happiness, by contrast, is a lasting state that most often is achieved through positive, constructive actions. While it’s not impossible for someone to feel genuinely happy about doing something destructive or cruel, this is the exception instead of the rule, and anyway we’re not saying that making ourselves happy is a flawless approach to living a compassionate or ethical or commendable life. What we can say is that constructive decisions tend to lead to greater happiness, and destructive decisions tend to lead to decreased happiness.

In terms of helping immediate motivation, we can harness this connection whenever we’re concerned that we’re not acting in accordance with our goals and priorities–that is, when our motivation is failing–by asking ourselves “Will this contribute to my happiness?” There are many things we might point to that can bring pleasure but not happiness (though thankfully, there are also many that bring both). By asking ourselves this question, we can put these actions in perspective so that we see what we’re doing to ourselves over a bit of a longer period of time. Having that clear view of how our choices affect our lives can be invaluable, because our worst choices are made when our judgment is clouded.

Photo by Niffty..

Use these individually or in combination. You’ll find more details about every one of these subjects in past and future Willpower Engine posts.

1. Write down exactly what you want to accomplish and why
2. Figure out where the time is going to come from to work on your goal (don’t wait until you “have free time”!)
3. Make a list of the things you’ll need to know to succeed
4. Find one way to make the environment in which you work on your goal more enticing or comfortable
5. Picture yourself having achieved your goal and getting the rewards (even for just a minute or two) as often as possible until you’re actually there
6. Whenever you’re doing something that furthers your goal, find at least one thing to enjoy about that effort
7. When you start feeling fearful or avoidant, ask yourself what you’re scared of or avoiding and whether it’s really that terrible
8. Make yourself accountable to someone: find a buddy, blog about your intentions, join a group, etc.
9. Keep a journal of your progress
10. Whenever you start feeling resentful of the things you have to do, remind yourself that you personally are taking full responsibility for seeing it through
11. Take the first step, however small, within 24 hours of the moment you read this
12. Figure out what your biggest motivation problem is and talk about it with someone–or post it as a question right now in the comments box!

Photo by Darcy McCarty

Imagine it’s morning, and you’ve got a few minutes when you can really relax. Maybe you’re just sitting down with a cup of coffee, or your commuter train has left the station and you’ve got your headphones on, or hell, I don’t know, you’re taking a short break before work to sit in the dark with your collection of antique textiles. The point is, here is a time when your mind can be serene and undisturbed. It’s a perfect time to motivate yourself–just not a perfect time to actually  do anything.

This means you have an opportunity for some motivational groundwork–visualization, for instance–that can make good decisions during the rest of your day easier and more enjoyable, because most of the time when we actually need to motivate ourselves, serenity and lack of distractions are hard to come by.

Now, you may be thinking of visualization as one of those flaky pseudo-spiritual things where you tell yourself things that aren’t true or visualize money sneaking out of people’s wallets to come stay with you, its true master. Those are emphatically not the kind of visualizations I’m talking about. So what kind am I talking about? Daydreams, dear reader. Sitting there are making yourself happy by picturing a situation you might be able to get yourself into in the future. For instance, you might picture yourself burning a copy of your mortgage (because it’s completely paid off, not because your heat has been shut off), or doing a job you would love that you aren’t yet qualified for, or accomplishing amazing acts of physical fitness.

You might also be thinking “Forget that! I don’t want to spend the one serene moment of my morning slaving away on mental improvement!” But why not? Visualizing your goals is an exceptionally pleasant way to spend time. What’s more serene than daydreaming that something wonderful has happened (apart from reflecting on something wonderful that has already happened, that is)?

The glories of visualization are threefold: first, you can do it at any convenient point in your day. Second, the better you visualize the thing, the more enjoyable it is. And third, visualizing things makes it a lot easier to be motivated to accomplish them.

After all, if you’re trying to get your finances on track and have a choice of spending $38 on an attractive geegaw or not, it’s a lot easier to feel good about not spending the money if you can easily associate that decision with something pleasurable, like the image (still fresh in your mind from visualization earlier that day) of you paying off the last dollar of your credit card debt and being able to tweet “Debt free at last, debt free at last!”

The expression “you have to see it to believe it” applies here. If we aren’t picturing the futures we’re trying to create, they have only a weak and theoretical pull on us. The more time we spend in those futures, reminding ourselves of why we’re trying to shake ourselves of problem habits or to take difficult steps that will really help us, the more naturally motivated we’ll feel to actually follow through.

For effective visualization, honestly try to do it every day. Leave yourself a reminder in the spot where you’d be most likely to have time to do a little visualizing, if that helps. And if you experience an odd sense of déjà vu when the wonderful things start happening, it’s a small price to pay.

Photo by *PaysImaginaire*.

A friend posed this question:

“What do you do when you have two conflicting things to get done? For example, for me it’s writing vs. studying.  Both take the same amount of focus, time and activity level.  One is more pleasurable, and one is more necessary.

“So when I have a block of time in which I could EITHER write or study……….I end up surfing the web for hours.  In that web-surfing loop where you don’t really look at anything, just go to the same sites over and over to see if they’ve been updated since three minutes ago.  To be honest, it makes me feel like that story in I, Robot: Runaround.  I experience this practically every time I schedule writing-and-studying time for myself.”

It’s a good question, and one I definitely identify with in my own experience. When I have more than one important thing to do, all of the important tasks are weighing on me at once. If I undertake one of them without making special effort to handle this problem, the fact that I’m not doing the others will distract and upset me. For me, this gets worse when there are more things to do, because then it’s hard to even identify all of the things that need doing, and the other priorities will plague me without my even being fully aware of what they are.

One of the reasons we often turn to something completely self-indulgent in these cases is that we hope it will take our mind off all of our other concerns. For example, what if I have the option of writing or studying or watching a good movie? If I do the writing, the fact that I have studying to do might continue to bother me. If I do the studying, the ignored writing might be the pain in my neck. But if I watch the movie and like it, I might be so swept up in the story that I don’t think about either writing or studying–so that the only solution that gives me any relief is the only one that in the long term doesn’t help me at all.

Fortunately, there is a solution to this. Actually, there might be a bunch of solutions to this, but there’s one solution that I know (and that I’ve recently been using more and more). It has three parts: listing, prioritizing, and resigning.

Listing: If you have a lot of things to do, it helps to list them out. If a lot of things are bothering or distracting you, list them all–but if there are only a couple or a few major issues to tackle, don’t bother with all of the lower-priority ones, and instead just list that couple or those few.

In this way the part of your brain that has been devoted to keeping track of them all can rest, because you now have them all on paper and aren’t in danger of forgetting. Listing also allows you to start

Prioritizing: Looking at your list, you decide what one or two or ten things are really the most important for you to tackle right away. Some might call for a quick action but not be of desperate importance (for instance, calling your friend back and confirming that you’ll be at a party tomorrow), but most of your top items should be chosen for importance, whether or not they would need to be done immediately. Try to avoid prioritizing things that are in your face but that don’t matter much in the scheme of things. For instance, you might have noticed for the hundredth time today that you have a little trouble finding any CD in your CD collection, and it may occur to you to organize your CDs. This idea could be very much on your mind, yet not really at all important in the scheme of things. This shouldn’t “float to the top” unless you really have nothing more important to do (in which case your life must be far, far more peaceful than mine!)

Keep in mind that it’s not remotely necessary to prioritize all your tasks: just figure out which are the top ones, and then of those, make sure at least the top few are in priority order. If two things are exactly as important, choose whichever one you’re more enthusiastic about. If a task is very large, try to break it up into sub-tasks and then prioritize those. For instance, if you have three years worth of personal papers to file, break the list item “File all those papers” down and start with a task “Spend 15 minutes starting in on filing.” You can take the rest and make it a task, “Continue with filing,” which can spawn other tasks in future.

I know I’m getting into organizational techniques instead of obvious motivation techniques here, but among the elements of motivation are knowledge of what you need to motivate yourself to do and goal-setting. The listing step covers the knowledge, and this step covers goal-setting. When you’re done with prioritization, you should have a sub-list of Important Things and single thing at the top of that list. This now allows you to begin

Resigning yourself to the idea that you can only under normal circumstances do one thing at a time. (Note: a later post of mine goes into more detail about resigning ourselves to making good choices.) If you decide to study, for instance, your brain may pipe up “But … I have to do some writing!” This is a broken idea, a lie that you’re telling yourself. In fact, you don’t have to do some writing right then. Writing will come later, and as good as it might be to get some done now, you can’t write at the same time as you’re studying, and for the moment you’ve chosen to study. If you’ve broken up your large studying task into chunks, then perhaps what you have decided to do is study one particular chapter, or study for one hour. And you know that when that hour or chapter is over, if you are still on discretionary time, you’ll be able to switch over to writing then. Get at peace with the idea that nothing is going to get done right away except your top priority. When you catch yourself manufacturing broken ideas, repair them one by one until you feel calm and ready to begin. It’s not an easy thing, but once done, the need to do anything other than what you’ve chosen to do goes away, and you can get to work without distraction.

TV picture by Qfamily; writing picture by Ed Yourdon .

Do you have to have an organizational system in order to motivate yourself? No. Does it help? Hell, yes.

In order to motivate ourselves toward specific goals, we can identify a set of factors that we either need or at least benefit a lot by. Among these are a few important ones that organization helps with in spades, specifically:

1. Setting and prioritizing goals
2. Understanding what needs to be done, and
3. Getting regular, meaningful feedback (in the form of checking things off)

If I’m pursuing a big goal (whether it’s completing a book proposal, renovating a house, or learning to speak Bantu), in many cases the most productive thing for me to do is to break that big task into steps, and the steps into smaller tasks, until I get down to the level of tasks that can be done in one pass. This is less important with goals that are more repetitive (for instance, speaking Bantu: if I set up regular lessons and study times, I should be fine) than with goals that are made up of a wide variety of little things (like cutting window glass, taking down cabinets, and painting for that house renovation) that may be hard to keep track of. If I’m doing one big task of the second kind, organization becomes important. If I’m doing several big tasks like that, or lots and lots of little tasks, organization becomes the difference between being productive and being driven profoundly, dramatically nutty. Anyone who forgets to do important things, does low-priority things when they would rather have been doing high-priority things, feels scattered or overwhelmed, or doesn’t know where to start on the mound of things ahead can probably benefit from better organization.

It’s important to realize that organization itself requires self-motivation to be trained into a habit. Since we’re motivated to do things that we feel happy about and tend to avoid things that we feel anxious about, it’s very helpful to consciously associate the organization you do with the relief it brings, whether that’s at the “Well, at least now I know everything I have in front of me” level or at the “Hooray, I’m finished!” level of achievement. If you find yourself avoiding your organizational system, try taking a step back and thinking of the benefits of your system, of anything it has helped you do in the past, or of people whose organizational skills you admire. Thinking positively about organization makes doing organization much more appealing.

Which organizational system you choose will also make a lot of difference. A paper system can work if you don’t have a lot of tasks or if you don’t mind writing and rewriting things a lot, but electronic systems make things much easier by helping group and prioritize tasks, dropping completed tasks from your list, and so on. Many electronic organization systems also allow you to keep different categories of tasks, which is important: ideally, you want to categorize your tasks so that at any given time, you’re only looking at the things you could conceivably get done right then. It can be anxiety-producing to look at a monumental list of tasks, 90% of which you can’t do now because you’re in the wrong place, have only a limited amount of time, etc.

Because of this, I tend to break out my own task lists in four ways: first, by where I do them, in that I use a completely different organizational tool for work compared to home, since it’s rare that I’ll have the choice of doing either of those things at the same time. Second, by theme: I have one task list of things to do with my son, another of strictly writing-related tasks, another of financial tasks, etc. Third, by task length: I tend to keep a separate list of very quick tasks that I can get done when I just have a few spare minutes. And fourth, by importance: I find it helpful to keep a list of top tasks so that they don’t get ignored in favor of easier but much less important ones.

Of course, this results in a lot of lists, but then, I don’t categorize every single task in all four ways. For instance, my most important tasks just go in the “top” list regardless of other concerns, and my “quick win” short task list contains both important and unimportant tasks (although it’s prioritized within that).

The goal of all this separation of tasks (which is probably overkill in that form for most people, as I tend to have a lot of complex things going on at any given time) is to have a set of task lists that I can choose from whenever I’m ready to do something productive. If I’ve blocked out time for writing, I look at the writing list. If I have a few spare minutes, I look at the “quick win” list. If I’m going out to run errands, I look at my errands list. And so on.

With any luck, your list of things to do is much shorter than mine, and you would need at most only a few categories.

Any task management system needs to be one you can access conveniently and often. A computer-based one is no good if you’re rarely at the computer, for instance. And any system that makes it hard to figure out what you should be doing (like a paper system where you have to sift through a pile of notes) or that takes too long for you to access (like a computerized system that takes a long time to start up) or that makes it hard to read or enter tasks (like a task list on your cell phone when you don’t have an alphanumeric keypad on your phone) is probably the wrong one.

In terms of my favorite tools, here’s what I’m using at the moment.

First and foremost, I use Todoist, a completely free, online system that offers one of the easiest, most natural, and most convenient user interfaces I’ve ever seen anywhere. While it does offer ways to prioritize and schedule due dates, generally speaking the main thing I care about is typing the task in as part of the right category. To do this takes me one double-click (to open the shortcut to the Todoist site on my desktop), one single click (to select the project I want), and one keystroke (“a” to staring adding a new task). Once I have the task in, it’s easy to edit, schedule, prioritize, move between projects, or move to a different place on the list with drag-and-drop.

Of course, fully using Todoist means I need to be at the computer, but when I’m not I print out my tasks if I need to consult the list, and write down a list of any that I need to add–which it’s then essential that I add as soon as possible, so that everything stays up to date. On top of that, though, since I have Web access on my phone, I can get to the mobile version of Todoist through that, which is very limited in terms of functionality, but where I can easily view my tasks and add new ones.

In terms of my calendar, to my own surprise this year I’ve adopted a simple, paper-based planner booklet. I find it much easier to see what I’ll be doing at a particular time by flipping to a page rather than by having to look something up on the computer, and writing things in a schedule doesn’t have the drawbacks of keeping tasks on paper, because old events are just ignored as you flip to the new page. One major limitation of this system, it should be noted, is that you don’t get reminders, but I address that by checking my planner often to keep myself aware of my schedule. If I really, really needed a reminder, I could enter alarms into my cell phone.

A good alternative for both of these systems is a PDA (personal digital assistant), like a Palm Pilot or a Blackberry. Older Palm Pilots that are still completely functional can often be gotten on eBay for $30 or less. The main reason I’ve stopped using my PDA in favor of these other systems is the niggling details of convenience. Since it’s much easier for me to enter tasks into Todoist or events into my planner than to enter either into my Palm Pilot, I find I’m more reliable about keeping information up to date when I use these methods. The benefits of “convenient” for things that we sometimes don’t feel like doing are hard to overstate.

Finally, a note about overcommitment, an issue I struggle with: if you have chosen to do more things in your life than you’re willing or able to find the time for, not only will you never feel caught up, but you’ll fail to do things you had wanted or promised to do. That is, if you choose to do more than you can realistically get done, you really won’t get it all done, and what you don’t get done will be chosen by circumstance instead of by you. The only completely sane solution to this is to take a hard look at your commitments and decide what you can do less of. The temptation is to promise yourself you’ll do less of the recreational stuff, and often this can be a good way to go for at least part of the problem–but it can also be hard, because every time we sit down to watch a television show or kill some time randomly surfing the Web, we’re acting not only on habit but in response to some internal desire, need, or gap. Tackling these kinds of issues takes mindfulness, self-examination, and willpower, and fortunately this blog is designed to help in all of those departments.

Of course, there are uncountable organizational systems, tools, programs, practices, and paraphernalia, and what works best depends a lot on the individual person. Do you have something that works very well for you? I’d love to hear more about it in comments.

“Drowning” photograph by Quinn.Anya.

Here’s an issue Merrie Haskell, a writer, mentions in a comment to an earlier post: “I’ve noticed that I go through periodic surges of willpower. (I guess that’s what I mean.) I will be in a rut for months, and really feel stuck; then wake up one morning, and like a switch has been thrown, go into hyperdrive.”

Merrie’s hyperdrive clearly works for her: she’s sold well over a dozen short stories, including sales to two of the most demanding science fiction and fantasy markets, Asimov’s Science Fiction and Strange Horizons. Clearly doing something well isn’t the same as feeling motivated to do it all the time. So what’s happening?

The short answer is that self-motivation–whether for writing or for any other project–is complex, and there are a number of factors that can influence it. The longer answer names some of those factors, and as we name them, we can begin to see that they influence each other, so that one advantage can turn into a lot of advantages, and one obstacle can turn into a lot of obstacles.

We won’t be able to look at all of the elements of motivation in this one post, or go into any in depth, but we can see some of the more prominent pieces and how they fit together.

Motivating ourselves has some basic requirements. For instance, we usually need to believe what we are trying to do will provide the result we want, to care about the result, and to believe we’re capable of achieving it. In addition to those basic requirements, there are some pieces that can really support and enhance self-motivation, like the support of others, feedback loops, and recognition. Lastly, to consciously pursue a goal, we need to take certain steps, like clarify what the goal is, gather the information we’ll need to make good choices, and figure out where the time will come from to achieve our goal.

If any of these pieces falters, the others can be disrupted, or at least slowed down. For instance, if I’m in the middle of writing a novel and lose faith that anyone will ever be interested in reading it, my enthusiasm is likely to crash. This is a crisis of believing that the goal will achieve its purpose, one of those prerequisites I mentioned.

What makes this worse is that even if I regain that confidence soon after, it has already had a chance to influence other elements. For instance, losing confidence that the novel will be read makes me stop writing, and when I can’t get up the enthusiasm to write, I could lose the belief that I can finish the thing at all. Losing these beliefs can cause me to stop feeling enthusiastic about the goal I picture myself achieving. I stop having writing to show to friends and downplay the importance of the project, which could cause the friends to decide I’m not interested in it any more and withdraw their support for it, which deprives me of the feedback I’d been getting that helped keep the project going. And so on.

So what do we do about these insidious slides? Tackle them one piece at a time. Fortunately, we have an advantage in getting back on track, which is that just as the failure of one element tends to lead to the failure of others, getting one element working encourages the others to work, too. For instance, seeking out someone who’s been enthusiastic about pieces of my novel that they’ve read so far can help rekindle my enthusiasm for the project and my belief that it’s worthwhile, at the same time that it brings in the support of others and provides me with feedback. Clarifying my goal for the book (say, a novel in a given genre of a given length, finished by a given date) and making a plan to meet that goal can get me writing regardless of whether I feel enthusiastic or not, which moves me closer to the goal, which tends to make me more enthusiastic.

This process may sound familiar: it has a lot in common with mood congruity, which I discuss in another post. In either case, the solution is the same: if you break out of the pattern you’re in to do one positive thing, you’ll be going in the right direction.

Takeaways:

• Strong self-motivation means a number of elements are working together to move the project forward.
• Problems with one element of self-motivation can cause problems with other elements.
• If you find yourself losing momentum on a project, find one motivating thing you can concentrate on and focus on doing that, regardless of whether you feel enthusiastic about it at the moment or not.

Photograph by V’ron