In two recent articles, “Should You Make a New Year’s Resolution?” and “Why New Year’s Is Such a Good Time to Make a Resolution,” I’ve been looking at the idea of making or not making a New Years resolutions. In this article, I suggest a method for taking stock of life as a whole and coming out of the process with the single most useful resolution for contributing to happiness and success in the coming year.

1. The first step is to inventory all possible goals through brainstorming, either on a computer or a pad of paper. It’s worth thinking about this in at least 2 or 3 sessions over several days, even if it’s only a few minutes at a time. These goals do not have to be your best, most selfless, or most meaningful ones: the idea is to simply get everything out of your head and down on paper. These can include everything from “Finally replace that taped-up basement window” to “Earn my PhD in Economics” to “Become a better parent.” They can be general or specific, short or long-term, selfish or altruistic, important or trivial. Goals that might not seem like the best idea at first blush might look better on closer examination, or might inspire or transform into more perfect goals.
2. When your list is done, go through it and circle all of the goals that would make a major positive difference in your life.
3. Cross out or rewrite any circled goals that are not in your direct power, that are not meaningful to you personally, that are far off in the future, that can’t be tracked as you try to reach them, or that otherwise would not be feasible for you to accomplish. For instance, you might change “write a bestselling novel” to “write at least 2,000 words a week this year.”
4. Write down each goal on a separate piece of paper or as a separate heading in a word processing document. Then, spend a few minutes to write out each of the following things for each goal:
   • Any advantages you have in accomplishing that goal.
   • Any new advantages you could create (for instance, by joining a group to get extra support or by learning a new skill)
   • Your reasons for caring about that goal
   • What it would be like to accomplish it or to make real progress. 
   • Reservations, obstacles, and concerns
5. It may also help to think about each possible goal and determine whether it’s something that you could accomplish entirely in the coming year or something longer-term. If longer term, is there a waystation you can shoot for instead? For example, if your goal is to build your own house, waystations might include completing a course in carpentry, saving enough money to finance the project, or completing the design and estimates.

After looking at each goal in this way, you may have one stand-out winner. If not, compare two goals at a time and choose out of each pair; this is much less overwhelming than trying to compare everything to everything else and makes it possible to focus on contrasting the very specific advantages of each, ending up with one winner at the end.

Once you have chosen a goal, it then needs to be changed into a resolution (if it isn’t already). A goal is usually a desired outcome, but a resolution is a specific plan for what you’ll do, along with a way to measure how well you’re doing.

Lastly, it’s important to look at the other goals you haven’t picked and make your peace with not focusing on them at the moment. While it’s certainly possible to take some steps toward various goals at the same time, making a major life change takes so much time and attention that making a real attempt at achieving multiple life goals at once is very likely to result in failure of both goals. Letting go of a feeling of responsibility for completely addressing everything you want to change in your life at once is both freeing and practical, and allows you to focus effectively on your own goal. The goals you’re not addressing now are not goals you’re letting go of; they’re just goals for the future … goals you might be able to attack next year, by which time perhaps you’ll have made real progress on the goal you’re choosing now.

Following up on two recent articles about New Year’s resolutions, “Should You Make a New Year’s Resolution?” and “Why New Year’s Is Such a Good Time to Make a Resolution,” today’s article takes a quick look at the kinds of goals that make good resolutions.

S.M.A.R.T.
The summer before last I posted “One Good Way to Judge Goals: S.M.A.R.T.,” which lays out some advice about goal-choosing from a personal development site called Mindtools. Mindtools offers a set of very constructive ideas in recommending that we choose a goal that is “S.M.A.R.T.”: Specific, Measurable, Attainable, Relevant, and Timebound. To put it another way, they suggest that we should choose one particular goal rather than a general area of improvement, that we find a way of telling as we go exactly what kind of progress we’re making, that our goals are realistically possible, that they really matters to us, and that they can be accomplished in a specific period of time.

Beyond S.M.A.R.T.
There’s a lot of useful material in this approach, but there are also a couple of things to be cautious about. For instance, make sure what you’re measuring to make the goal measurable is something that truly reflects your goal. It’s sometimes easy to measure something that’s easy to track but that doesn’t really show how you’re doing. For a popular example, see “Why Weighing In Is a Poor Way to Measure Progress.”

Second, you will probably be best served by a goal for your own behavior instead of a goal for results you want to get, because you can’t always control results, but you do always have influence over your behavior. Focusing on results rather than the process you want to follow to get those results can make it harder to figure out what to do and can sap enthusiasm when the results are affected by things outside your control.

Napkin by jonny goldstein

One of the most challenging things about managing a task list is prioritizing. You may literally have hundreds of things to do, from raking the leaves to learning a new job skill to making up a will. Comparing and ordering these items can be overwhelming.

Following are some basic principles to apply when prioritizing tasks that can help make sense out of a very complex set of priorities.

1. Priorities change all the time
It would be nice to be able to assign every task a priority that never changes, but from day to day–and sometimes hour to hour–too many things change for this to be the case. Scheduling a check-up becomes gradually more urgent the longer we put it off, or suddenly more urgent if health problems come up. Projects around the house may have to slide down the list of priorities when a new obligation comes up that makes it unlikely there will be time for them. Problems solve themselves or get worse from inattention; opportunities arise; people change their preferences and actions. Therefore, the best prioritization we can really achieve is the priority of things at the given moment, and the most effective task list is one that you can (and do) regularly re-prioritize.

This series will continue over the next several posts.

Related articles that may be of interest include:

• How Exceptions Cripple Organization
• 6 Steps to Overcome Procrastination
• My Top 1 Task
• Getting Rid of the Little, Distracting Tasks
• Useful Book: Getting Things Done
• Why Task Lists Fail
• 4 Ways to Make Sure You Get a Task Done
• Relieving Stress by Understanding Your Inputs
• To Free Your Mind, Capture Your Responsibilities
• Why Organization Improves Motivation, and Some Organization Tips

Photo by nerovivo

If I were to have to pick the one largest problem I have getting things done in my life, it would be having too many priorities. Maybe you can relate … though I hope you can’t!

Roots of overcommitment
Part of the problem has to do with my personality: I love to consider new possibilities and think about new ways to do things, so I often come up with ideas that seem likely to pay off handsomely if I invest some time and effort. Though sometimes that has been the case and sometimes it hasn’t, usually it’s much easier to consider whether the idea itself is worthwhile than to consider whether or not it really fits in with my primary goal at that point in my life.

And I do mean “goal,” singular. We can adopt a lot of different priorities in our lives, but if we really want to achieve something difficult and effortful, like starting a new business or losing 50 pounds or learning Swedish from CDs, our chance of success plummets unless it is the only big goal we’re currently pursuing.

Why only one goal?
Accomplishing any big change in our lives means changing habits, and changing habits takes time (see “How Long Does It Take to Form a Habit?“), effort, attention, and thought. When we try to pursue more than one major goal at a time, all of these resources get divided among the goals, and this takes a difficult but doable process and makes it so overwhelming that few of us can possibly succeed. It’s as though we are trying to defend a city with a small army that should be just barely up to the job, but then divide our troops in two or three or more parts and send them to defend other cities. All the cities may be worth defending, it’s true, but in this kind of situation, all of them are likely to fall.

When it’s hard letting other goals go
While knowing this has helped rein in my enthusiasm for new projects, it hasn’t prevented me from going in too many directions at once. Ironically, writing this blog makes it more difficult for me to let go of multiple priorities: it’s hard to write about self-motivation and not feel as though you should be able to create it in all aspects of your life at once, even if what you’re writing is that this is an unsuccessful way to proceed.

And of course all of the different project I pursue do feel very important to me. It’s hard to look at any one of them and think that I should let it go, especially after I’ve put a huge amount of work into it.

Yet sometimes letting things go–or at least putting them away temporarily–is exactly the best thing to do. Even a goal that’s put aside can benefit from this, because instead of unending effort toward too many goals that fails to ever fully succeed, we can have efforts that succeed in getting us somewhere, and once we’ve reached a certain level–the new business is running smoothly and there are no immediate crises, or new eating and exercise habits have become second nature, or communicating in Swedish is going well–then we have the mental capacity, the time, and the focus to spend on something else, which might well turn out to be that goal we had to sideline to get things going.

But getting to that point, for those of us who are used to trying to juggle lots of new projects or priorities, is hard. My natural response to the idea that I have to cut back on projects is that all of my projects are too important to cut back on. Yet not setting some of these projects aside means that I’m only considering them important enough to half-try and then fail at. It may be painful to give up on the car being rebuilt in the garage, the new artistic effort that had so much promise, or on the professional development effort that promises a better job but takes too much time and feels too draining–but that’s exactly what we end up needing to do if there’s something else that really needs to take priority.

Ongoing priorities
There are also things many of us do on an ongoing basis that really aren’t that important, and it’s very rewarding to experiment with not doing these. These may be things like participating in clubs or groups that don’t add much to our lives, watching TV, or spending a lot of time and effort on vacations. Many of these activities will be related to entertainment (or in some cases, just killing time), which sounds a bit as though I’m advocating a life spent having no fun, but in truth, the activities that are most enjoyable to us as human beings are often the ones that are the most rewarding, like helping out friends, engaging with our families, or doing something that you do very, very well.

However important existing priorities, even though they make demands on time and attention too, don’t need to be discarded to work on a goal. If you decide that the essential thing for you to do is to buckle down and really finish the renovations on your home, that doesn’t mean it’s time to ignore your spouse and children, stop paying attention to your job, drop out of your twice-weekly basketball games, or cut off communication with friends. These ongoing priorities are not goals in the same way that something that requires a change of habit and a significant new investment of time is a goal. While any or all of these things may slow down accomplishing a new goal, if they are already priorities in your life, they aren’t going to require new habits to develop on a large scale–and it is that brain-changing process of habit change that makes goals happen.

Photo by Auntie P

Tricia Sullivan is an American science fiction writer living in Britain. Her latest novel, Lightborn, will be published by Orbit Books UK in October 2010.  Her website is www.triciasullivan.com and she also administers the martial arts site www.morrisnoholdsbarred.com.

From Luc: The following is a post recommended by a friend last week; it does a great job of capturing the frustrations of competing priorities and competing parts of life. Having read and enjoyed it, I asked for (and received) permission to reproduce it here. You can see the original at http://triciasullivan.livejournal.com/97143.html.

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One of the big frictions in my life arises from the antipathy between the damn Buttheads.  Butthead #1 is the creative bit and Butthead #2 is the bit that actually gets me by in the world.   These two posts, poles, blockheads, cannot seem to be in the same place at the same time.  They butt heads.  They’re Buttheads.  Either/both, as needed.

When Butthead #1 is in charge, I’m writing well.  There is cotton wool between me and the world.  I go glassy-eyed.  I cease to care about trivia like laundry, the bank balance, the calendar, anyone else’s problems, world affairs, or the clock.  If a thought about any of these things intrudes, I push it away, because thinking about anything real is a sign that Butthead #2 is gaining control.  Butthead #2 is always trying to steal my writing mojo so that my family can have clean socks.

Before I had a family, when in deadline mode I’d accumulate masses of laundry.  I’d eat whatever I could find, usually toast and canned soup and chocolate (of course) and I’d put everything else on hold while I wandered around in a thinking fog.  It was wonderful!

Now I’m responsible for a family of five.  Laundry, dishes, cleaning, meals, all have to be done every day without fail as an absolute minimum.  Business stuff with Steve goes on in the background constantly.  So Butthead #2 threatens to take over my life every day.  I keep her in her place in two ways.  First,  I do all the routine household work that I can on autopilot, in zombie-mode.  Second, I procrastinate.  Anything I can put off until school holidays, I put off.  Because during school holidays, I’m not going to be able to write much anyway.

When I’m writing, procrastination is my friend.  During the school year, I let Butthead #2 note down things that need doing on a list.  This list becomes the Epic List.  I save it up all year, and then in the summer I execute it.  This is quite brutal.

Butthead #1 pretty much gets executed for this time, too.  She’s shoved underground and told to be quiet.  Theoretically she is resting, but it never feels restful in my life because Butthead #2 has me running around doing the Epic List.

The interesting thing about the List is how every item on it glows with the energy of procrastination.  This year, some of the items were very minor tasks, but because I’d treated them like radioactive waste and refused to touch them while Butthead #1 was playing artiste, they began to acquire a creepy sort of power.  You know, they loomed.

And there develops an over-riding sensation that casts parenthetical arms around the whole list, an ozone smell.  It’s the humming power of procrastination.  With every act of procrastination, the List and every task on it become bigger, more difficult to surmount.  The List begins to whisper evil things.

I’ve been doing battle with this bloody list all summer.  At first I’d look at it and feel tired, faintly sick.  The items ranged from physical chores to administrivia to phone calls to big projects to shopping, and because its fields of control ranged from Steve’s business to my own to our household affairs to our kids, I felt like my entire life was somehow trapped in the power of this List.  Stuff seemed to be coming at me from all directions.

Every long-deferrred chore that I confronted provoked some kind of anxiety.  Resistance.  But then, when I started pushing through and seeing that I could get this stuff done and struck off the list, there came one zing after another: the release of trapped energy.  The list became like a video game.  Each task was another opponent, with energy crystal rewards.  Once she gets going, Butthead #2 loves this shit.  She’s been going medieval on the List all summer.  I think she’s a bit swollen with power, actually.

And that’s the problem with Butthead #2.  She doesn’t know when to stop.  I don’t like the person I become when my life centers on getting this stuff done.  I don’t like how I think or feel.  It’s all too…organized and efficient.

The writing has suffered, too.  Butthead #1 is getting bored and weepy, underground.  So, in a week, when the kids go back to school, I’ll start building a new list of stuff that I’ll refuse to do because it kills my work.

Being an artist is a lot like being a janitor.  Make a mess; clean it up; make a mess.  Procrastination is my friend in one part of this cycle, and my enemy in the other.  But the upside is that, once Butthead #1 gets back in the driver’s seat, she will be the procrastinated-upon one.  She will have the pent-up power.  Or so I hope.  Because September’s coming, and I’m getting increasingly agitated as I realize I’ve been procrastinating on my writing for several weeks now.

How about you?  What kinds of things make you procrastinate?

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Some Willpower Engine articles that touch on  subjects in Tricia’s post:

• 6 Steps to Overcome Procrastination
• Are Creative People More Likely to Procrastinate?
• Flow: What It Feels Like to Be Perfectly Motivated
• 7 Tricks for Starting in on an Unappealing Task
• Self-Motivation Techniques for Starting (or Restarting) a Big Project You’ve Been Avoiding
• Getting Rid of the Little, Distracting Tasks
• Why Tasks Lists Fail

Over time I’ve noticed a clear difference between the goals I consistently follow through on and the ones I don’t: commitment. I might have the same intention to repot my long-suffering ficus as I do to wash the dishes, for instance, but my dishes get washed while my ficus languishes uncomplainingly (though if potted plants could talk, I imagine I’d get quite an earful). The difference is that I’ve faced the question of living in a house full of filthy dishes and decided absolutely that I don’t want to do it, while I haven’t made the same commitment to my ficus.

Here’s what I mean by committing to something instead of just intending to do it:

• If I’m committed to something, I’m willing to hold off on other things in order to get it done. Many of us have a lot more we’d like to do in a day than 24 hours can actually hold, so if we don’t make a special effort not to try to do everything, then the things that are most important to us can be lost in the shuffle.
• If I’m committed to something that isn’t a habit yet, I’ll think about it practically every day and find time to work on it regularly–not just in big pushes every once in a while.
• Being committed to a goal means that I’ve decided to look for ways to do more toward that goal rather than excuses to not do it. For instance, if I’m committed to exercising, then when I go on vacation I’ll think “What are some special opportunities I’ll have to exercise?” and not “Well, this is going to totally disrupt my exercise routine–I guess I’ll just start up again when I get back.”
• Being committed means that I’ll want to pay attention when it’s time to make choices about my goal. If an opportunity to make a choice comes up, I’ll want to take the extra time to be mindful of what’s going on and to use all of the abilities at my disposal to make a good choice.
• If I’m committed to building a habit, then that means I’ve decided ahead of time that I’m OK working on that habit virtually every day for a couple of months or longer. Factors like how complicated the behavior is and whether I’ll be doing it in about same environment every day can make the period of time longer or shorter until the habit develops. (See How Long Does It Take to Form a Habit?)
• Finally, a commitment means that I’m willing to at least some of the time to prioritize my goal over things like relaxation, entertainment, and less important tasks (even if those less important tasks are right in my face and insisting on being done right away). I don’t have to give up all enjoyment, but I do have to get comfortable with the idea that pursuing my goal may not always be convenient.

These thoughts and practices aren’t all that complicated, but it’s easy to come up with an intention and not think through what it would really mean to commit to it. Pursuing a goal takes time, effort, and attention. Yes following through in this way with a well-chosen goal can make an enormous difference in our happiness, self-confidence, and success.

Photo by darkmatter

Some people give the following advice about willpower:

“You have to care about what you want to achieve, a lot. If you care a lot, it’s in the bag. If you don’t, you might as well give up.”

Since I think this is lousy advice, I’m not going to mention where it came from, but I do want to say why it’s lousy advice.

Why caring alone isn’t enough
First of all, a person can care desperately about something and still not be able to make it happen. For example, Melissa might feel completely oppressed by her messy and cluttered house every day and want nothing more than to clean it up. However, she won’t be able to do that if she doesn’t believe she’s capable of making the change, if she doesn’t know how to start, if she can’t organize her efforts, if she strongly wants something else that’s in conflict with the clean-up effort, or if every time she thinks about cleaning up she gets distracted, blocked, or hung up on emotional issues.

Why not caring doesn’t necessarily prevent self-motivation
Similarly, if she has systematically forced herself to ignore her house for years and doesn’t really care very much, but she still knows on some level how good for her it would be to have a clean, happy home–for instance, if she’s in love with someone who wouldn’t be able to overlook the mess–then she can still create the self-motivation to clean up, and even to come up with organizational ideas, deflect distractions, overcome obstacles, and get past emotional issues.

Caring as a source of motivation
Of course, caring deeply about something is nonetheless a powerful source of motivation, and if there aren’t other things in your way, it can sometimes be plenty by itself. For example, one summer when I was in college, I met a French exchange student who spoke hardly any English. She was very pretty, and I immediately decided I wanted to be able to speak to her in French. I probably learned more French in those two weeks than I have in all the rest of my life put together. I knew I could do it, having already become conversant in Spanish; I didn’t feel any emotional conflicts with learning French; I knew how to go about studying the language; I had the books … in other words, caring pushed me forward, and there didn’t happen to be anything major in the way. Under these kinds of circumstances, caring makes a real difference.

How to become motivated even when you have mixed feelings
Let’s say I’m in a situation where I recognize that something is very important–starting an exercise regime, for instance, or completing some difficult repairs on my house–but I don’t really care about it on a gut level. How can I motivate myself?

First of all, it helps for me to connect to the benefits. If possible, I’ll want to visualize and spend time thinking about the results I’m seeking–the increased value of my house when I sell it and what I could do with that money or the boost in energy I would get from exercising, for instance. These kinds of exercises help me care more, which as we’ve established isn’t strictly necessary, but which will help make things easier.

Second, I have to be willing to prioritize the thing I’m trying to achieve above every other kind of self-motivation. We are really only capable of working on one major life change at a time: this is one of the reasons people so often fail at changing their habits, because they try to fix everything at once, which means changing many kinds of habits. But changing habits requires a lot of focus and attention–too much to allow attention to be divided among a lot of different goals. So while changing in more than one major way at once is possible, it’s extremely difficult and usually fails. So if Melissa wants to declutter her house, she’s better off not trying to start a weight loss regime or a novel at the same time.

Motivation creating caring
The flip side of this is that our attention, our consciousness and awareness and focus, is so useful and valuable that if we direct it energetically at any one thing, we have a very good chance of achieving that thing if it can be achieved at all. If Melissa spends a lot of time thinking about how she’ll clean up her house, and reads books on decluttering, and talks with friends about the problem, and learns some of the strategies on this site to deal with the difficult emotions that can come up in that kind of process, then even if cleaning up her house starts out as something that doesn’t really mean much to her, it becomes something that she gets better and better at and cares more and more about.

Because it’s really the other way around: caring doesn’t cause us to make changes in our lives as reliably as making changes in our lives causes us to care. The more thought and effort I put into accomplishing a goal, the more I begin to identify with that goal, most of the time. As much as what we care about makes us who we are, in fact who we are changes throughout our lives, and caring about different things, shifting our own priorities, is a lot of what makes that change happen.

Photo by Storm Crypt

 

For a month and a half now I’ve been pursuing My “Use ’em If You Got ’em” Challenge–basically, to get better and better at using the tools I already understand just when I need them, even at the seemingly worst times. It’s been challenging all right, but also educational, and I feel as though I’m slowly getting the hang of it. Of course it’s frustrating too, because when I don’t do a good job at using my self-motivation tools, because of my research I usually know exactly what I’m doing wrong. But Knowing Isn’t Enough: I’ve been needing to get in the habit of using self-motivation tactics as difficult situation arrives, and while it’s a very beneficial habit, it doesn’t come naturally!

And since it’s a difficult task, it’s been important for me to break it down to the simplest terms I can think of. The terms I’ve come up with make up the title of this post: relax, goals, choice, tactics. When I follow this approach, I have a very good chance of doing well. When I don’t, I’m more likely to rely on old, bad habits.

Before I talk about what each of the steps means, I need to mention the thing that makes any of them possible: mindfulness. I can only use my in-the-moment willpower tactics when I am consciously aware that I’m in a situation where I might make a bad choice. These really aren’t hard to recognize–I always feel a little doubtful, at least, when they come up. What’s hard is learning to wave a red flag at myself in those situations and say “Hey, pay attention to this! Think about what you’re doing!” Yet the more I do it, the easier it gets.

On to the four steps:

Relax: This is essential, and it’s so useful to me that most of the time it’s the only step I need. I find that when I’m in a situation where I’m in danger of making a bad choice, I tend to feel worked up about the problem–one part of me is ready to dig in and insist I make the bad choice, whereas another part of me is gearing up for a ferocious battle. Relaxing means letting go of both of these points of view and taking a few deep breaths. Is the question of whether I watch a movie or work on that project really life-or-death? No, it’s just an opportunity. I do my best to let go of my concerns and not take myself so seriously. Suddenly, making a good choice is no longer a struggle: it’s just one potential path I can take.

Goals: Once I’ve stepped away from the situation a little and let go of the tension, I have room to reflect for a moment on my goals. If I want to lose weight, get more work done, be more cool-headed in difficult conversations, be more organized, or whatever it may be, I can reflect on my vision for myself and remind myself why those goals are important. By thinking about my goals instead of about the bad choice I was considering, I become much more able to focus on good choices.

Choice: In that state of mind, I can choose what I want to do–even if I’m not prepared to do it yet. I can take a moment to visualize my behavior and consciously pick one of those paths. Being relaxed and having my goals in mind, the good choices tend to be much easier at this point, and the bad choices less tempting.

Tactics: If a good choice is not easy to make at this stage–although honestly, it generally is if I go this far in the process–then I can start looking at my available tactics. For instance, if I’m trying not to eat something, I can use any of my 24 Ways to Stop Feeling Hungry. If I’m trying to start a project that’s difficult for me, I can use any one of the 7 Tricks for Starting in on an Unappealing Task. There are dozens of tactics for supporting a good choice on this site, and having even a few available to choose from–whether on a printed list or a memorized or on a bookmarked page I can bring up on my computer–usually gives me enough leverage to make the good choice I want to make.

Relax – goals – choice – tactics is a bit of an advanced technique, but if you’re interested in cultivating good choices, it’s  a habit well worth cultivating. As for me, we’ll see how I do as I get better and better at using my four-step method.

Photo by  sytoha / Syed Touhid Hassan

An experiment in excuses
For most of my life I’ve been running an experiment between two categories of things in my life: the “excuses are OK” group and “no excuses” group. It’s only recently that I noticed I was running this experiment, though, and so the years and years of results are only now starting to come in handy.

Let me give some examples of choices that have been in each group. By the way, though I talk a lot about eating well in this post, the points about excuses and exceptions apply just as well to forming any other kind of habit.

“Excuses are OK” group

• Eating foods that I’d be better off not eating
• Going to bed at a reasonable hour
• Keeping track of incoming mail

“No Excuses” group

• Parenting
• Vegetarianism (for the 22 years I decided to do that)
• Going to work

So I might do well for a stretch at making good eating choices, then hit a day when I was traveling and didn’t have many options, so I’d say to myself “Oh well, it’s really hard to eat well on a day like today–I’ll just eat whatever.”

But on that same trip I would not say “Oh well, it’s really hard to eat vegetarian on a day like today–I’ll just get a hamburger.”

My results
Knowing what I know these days about self-motivation, it shouldn’t surprise me that the “no excuses” group of activities were much more successful than the “excuses OK” group. For instance, when I started making a rule of eating only at specific times of day, it became much easier to make better eating choices. I went 22 years without knowingly eating any red meat, seafood, or poultry–even that time back in my 20’s when I was out of money and extremely hungry while traveling and someone offered me a hamburger. By contrast, it’s rare that I’ve gone 22 days without overeating (though all the days I have eaten well count for something, as I eventually lost 60 pounds and have been in great shape for quite a while now).

To look at it another way, and in terms of a real experiment, one study on habit formation found that those participants who kept up the behavior they wanted to make into a habit with no more than one exception over the course of months were much more successful at forming durable habits than those who made two or more exceptions.

The secret of excuses and exceptions
The thing about excuses and exceptions is that if we’re trying to build habits, there’s no good reason for excuses short of total catastrophe. Any time we don’t stick with the behavior we’re trying to build up–that is, any time we make exceptions–we lose some of the habitual behavior we’re trying to build. There may be days when eating well is inconvenient, boring, or annoying, but if I use inconvenience, boredom, and annoyance as excuses, then they’ll wreck my attempts to build a habit over time.

That’s not to say that making one excuse is the end of the world, but it is true that taking excuses as a serious problem and not an acceptable norm will help us develop the habits we want to create.

Easier said than done–but possible!
“That’s really nice,” you might say, “but it doesn’t help me for you to just tell me to behave the way I’d like to all the time. Not behaving the way I want to is the problem in the first place!” And that would be a reasonable thing to mention. Fortunately, there is a practical takeaway here: excuses are red flags and should be treated as such. There’s no such thing as a good excuse when trying to build a habit, there are only catastrophic interruptions. If a friend of yours is in the hospital and you end up throwing your good eating habits out the window from stress and limited choices, that’s fine; it’s not the end of the world–but it is a catastrophic interruption, and it means you’re damaging a good habit you’re working on for something more important. But good friends are more important than good food, and that’s a reasonable choice if you really need to focus on your friend.

On the other hand, what if you just interrupt a good habit because you’re in a bad mood or happen to be in a restaurant that serves something you like? Many of us immediately reach for the excuse box.

But if we recognize excuses and exceptions as danger signs, we can stop ourselves and say “My goal here is to build a habit, not to come up with excuses to screw that up.” Using this kind of awareness, making rules, taking responsibility, surrendering excuses, and making use of any useful tactics we can learn (like this list of 24 Ways to Stop Feeling Hungry), we can move ourselves out of the “Excuses OK” group and into the group that’s really kicking experimental butt.

Photo by ariel.chico

Merlin Mann on his 43 Folders site (currently posting only occasionally as he works on his book) quotes Frank Chimero asking and answering this question:

Q: How do you maintain focus (on work, dreams, goals, life)?
A: You do one thing at a time.

While I think there’s more to know, I also think Frank has hit the nail on the head. As I mention in my post “How to Multitask, and When Not To,” our brains are rigged to only really focus on one thing at a time. This is one reason task lists fail sometimes: we get the whole list of everything in there, but then we look at it and say “Aah! I can’t do all that stuff! That’s overwhelming!” Then we run and hide, or perhaps waste three and a half hours surfing the Net to find out what happened to our favorite childhood TV stars.

Even when we bravely face our task lists instead of running away, it’s still difficult to get up motivation to do something when you’re simultaneously staring at three dozen other things you need to do. My solution to this was to create a separate “At the Moment” list in the task list system I use and to put just a few items at a time in that list, the ones that I’m pretty confident I’m going to get done in the next little while, or at latest by the end of the day.

My “At the Moment” list has proven very helpful, but it hasn’t entirely solved the problem. Nor has it solved the problem of sometimes picking whichever item from the “At the Moment” list is easiest or most fun, letting myself forget that others are more important or more pressing.

So I created yet another category: my Top 1 list. I’ve mentioned before the importance of knowing the next thing you’re going to be focusing on so that as soon as you get a chance to focus on it, you can start right in instead of having to regroup. The Top 1 list just takes this idea and makes it into a practice: whatever the next thing I’m going to do is, it goes on the Top 1 list. Then as soon as I’m done whatever I’ve been doing and am free to move on to the next thing, I look at the Top 1 list–the contents of which I usually already know–and there is the thing I need to tackle. Even if that one thing is unappealing, just spending a very short time–say, 30 seconds–thinking about getting that done is usually enough to get me in gear and ready to tackle it. Having that much focus on that one item alone makes it much more likely I’ll get it done.

Of course I put a new item on there as soon as the Top 1 task is under way, feeding from my At the Moment list, which is short enough to make this process fairly painless. And choosing a task to do next is usually a little easier than choosing a task to do now, since you don’t yet have to face the task when you’re just choosing it to do a little later.

All this process does is shove a few obstacles temporarily out of the way, but often just this little advantage can make a big difference; it certainly has for me.

Photo by Koshyk